{"id":17744,"date":"2022-08-16T10:09:22","date_gmt":"2022-08-16T08:09:22","guid":{"rendered":"https:\/\/www.digdash.com\/?p=17744"},"modified":"2023-04-26T10:30:52","modified_gmt":"2023-04-26T08:30:52","slug":"functions-of-human-resources-information-system-hris","status":"publish","type":"post","link":"https:\/\/www.digdash.com\/en\/news-articles\/tips-and-tricks\/functions-of-human-resources-information-system-hris\/","title":{"rendered":"What are the functions of a Human Resources Information System (HRIS)?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Business Intelligence has become an indispensable tool for the human resources department. From the implementation of management dashboards to reporting, all HR data can now be processed and used with a human resources information system (HRIS).<\/span><\/p>\n<h2><b>What is a human resources information system?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A <\/span><b>human resources information system (HRIS) <\/b><span style=\"font-weight: 400;\">is a tool for managing and automating most of the tasks of the HR department.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Thus, it facilitates the management of administrative processes and personnel administration, while improving the overall performance of the company. It is designed to make life easy for employees, while helping to optimize the employee experience and quality of work life (QWL).<\/span><\/p>\n<div style=\"padding: 5px; background-color: #fac3a1; border: 2px solid #EE7326; -moz-border-radius: 9px; -khtml-border-radius: 9px; -webkit-border-radius: 9px; border-radius: 9px;\"><span style=\"font-weight: 400;\">Learn more: <\/span><a href=\"https:\/\/www.digdash.com\/en\/uncategorized\/hr-department-8-good-reasons-to-use-business-intelligence-tools\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">8 key reasons to deploy a business intelligence tool in HR<\/span><\/a><\/div>\n<h2><\/h2>\n<h2><b>Main features of an HRIS<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">HRIS is a scalable <\/span><b>human resources management tool<\/b><span style=\"font-weight: 400;\">. This means that it can be adapted to the specific needs of each organization. However, it has a number of key features:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Leaves and absences:<\/b><span style=\"font-weight: 400;\"> Requesting and granting employees&#8217; leaves, monitoring absences, monitoring remote work, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee data:<\/b><span style=\"font-weight: 400;\"> Digital personnel files, HR dashboards, document sharing, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Scheduling:<\/b><span style=\"font-weight: 400;\"> Online scheduling, employee availability tracking, time sheets, work time tracking, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Expense reports<\/b><span style=\"font-weight: 400;\">: Expense reports digitizing, accounting exporting, receipt archiving, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Recruitment<\/b><span style=\"font-weight: 400;\">: Storing applications and CVs, tracking published job adverts, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Payment<\/b><span style=\"font-weight: 400;\">: Digitizing pay slips, centralizing payment-related items, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee training<\/b><span style=\"font-weight: 400;\">: Training record, managing training devices, online training catalogues, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee skills<\/b><span style=\"font-weight: 400;\">: Job descriptions, skills assessments, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Quality of work life<\/b><span style=\"font-weight: 400;\">: Analysis of employee feedback, QWL barometer, etc.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Internal communications<\/b><span style=\"font-weight: 400;\">: News feed, dissemination of information, surveys or events, etc.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">And this is just a glimpse of the many features available with an HRIS tool, a real asset for the HR department, which is at the heart of the company&#8217;s HR processes.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">For more on this, download the free White Paper &#8216;Business Intelligence for Human Capital Management&#8217;.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><b>HR performance indicators to be taken into account<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Among the modules offered, <\/span><b>HR dashboard creation and reporting<\/b><span style=\"font-weight: 400;\"> is one of the main benefits of a human resources information system. However, to exploit their full potential, it is still necessary to choose the <\/span><b>KPIs <\/b><span style=\"font-weight: 400;\">that are most relevant to the company.<\/span><\/p>\n<h3><b>HR indicators for managing salaries<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Total number of employees<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Breakdown of salaries by age, degree, CSP or gender<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average seniority<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Breakdown of employment contracts (permanent, fixed-term, temporary, etc.)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Turnover per employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Production per employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Profit per employee<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average salary<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Salary evolution<\/span><\/li>\n<\/ul>\n<h3><b>HR indicators for recruitment management<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Turnover rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average duration of the recruitment process<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average number of applications per job offer<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Percentage of valid trial periods<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average cost of recruitment.<\/span><\/li>\n<\/ul>\n<h3><b>HR KPIs for measuring the social climate<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Absenteeism rate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Breakdown by reason of absence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Average duration of absence<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Number of accidents at work<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Number of resignations<\/span><\/li>\n<\/ul>\n<div style=\"padding: 5px; background-color: #fac3a1; border: 2px solid #EE7326; -moz-border-radius: 9px; -khtml-border-radius: 9px; -webkit-border-radius: 9px; border-radius: 9px;\"><span style=\"font-weight: 400;\">Learn more: <\/span><a href=\"https:\/\/www.digdash.com\/en\/uncategorized\/how-to-improve-quality-of-work-life-qwl-through-hr-analytics\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Improving quality of work life through HR analytics<\/span><\/a><\/div>\n<div><\/div>\n<div><\/div>\n<p><i><span style=\"font-weight: 400;\">&#8216;With DigDash, we are able to regularly report the activity of each employee at the budget and share volume levels, for instance. This is all done while taking into account the geographical aspect, i.e. by territory, by municipality, etc.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">We are also involved in developing dashboards using DigDash&#8217;s predictive analysis and mapping features&#8217;.<\/span><\/i><\/p>\n<p><a href=\"https:\/\/www.digdash.com\/en\/customers\/yvelines-department-buildings-management\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">Read the complete testimonial of Sol\u00e8ne POTET-LINDER<\/span><\/i><\/a><i><span style=\"font-weight: 400;\">, functional project manager in the Directorate for Buildings of the Yvelines Department Council.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<h2><b>What are the different types of HRIS?<\/b><\/h2>\n<p><b>Developing relevant HR dashboards and indicators <\/b><span style=\"font-weight: 400;\">requires a suitable tool. There are two main types of HRIS software, each with its own specificity.<\/span><\/p>\n<h3><b>SaaS HRIS software<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">A <\/span><b>human resources information system in SaaS (Software as a service) mode<\/b><span style=\"font-weight: 400;\"> is unique in that it is entirely hosted on the cloud. It is therefore an entirely digitized solution, accessible simply from a web browser or a mobile application.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This option has several benefits, starting with its ease of deployment and functional evolution. Indeed, the HRIS does not require any particular infrastructure and can be enhanced continuously according to the needs of the organization. Moreover, the <\/span><b>HR data<\/b><span style=\"font-weight: 400;\"> is stored and centralized in the cloud, making it accessible at all times to all authorized employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main point to be carefully considered before adopting this type of software concerns <\/span><b>data security <\/b><span style=\"font-weight: 400;\">and respect of the regulations in force, in particular the GDPR. That is why it is advisable to choose a France-based software company offering <\/span><a href=\"https:\/\/www.digdash.com\/en\/news-articles-en\/digdash-news\/the-digdash-cloud-bi-is-now-hds-certified\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">HDS-certified cloud hosting<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">&#8216;<\/span><i><span style=\"font-weight: 400;\">We compared various solutions and tried them out over almost two years, but we never really found the right solution. Then, we came across DigDash, which immediately stood out for its agility.<\/span><\/i><\/p>\n<p><a href=\"https:\/\/www.digdash.com\/en\/news-articles-en\/business-intelligence-bi\/digdash-enterprise-goes-fully-online\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">DigDash is fully available online<\/span><\/i><\/a><i><span style=\"font-weight: 400;\">: That is why we fell in love with this management tool. It is actually <\/span><\/i><b><i>very easy to disseminate among its users<\/i><\/b><i><span style=\"font-weight: 400;\">, since they do not need to install a heavy software solution on their workstation. <\/span><\/i><a href=\"https:\/\/www.digdash.com\/en\/customers\/clinitex-managing-the-activities-of-a-cleaning-company\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\">Read the testimony of Jasmin BRUSSELLE, CEO of Clinitex<\/span><\/i><\/a><i><span style=\"font-weight: 400;\"> in its entirety.<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n<h3><b>On-premise HRIS software<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Unlike SaaS, an <\/span><b>on-premise HRIS <\/b><span style=\"font-weight: 400;\">is installed directly on workstations and is hosted on the company&#8217;s internal servers. It therefore allows the company to retain full control over their HR data, which remains accessible even without an Internet connection.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u00a0On the other hand, the deployment of <\/span><b>on-premise software<\/b><span style=\"font-weight: 400;\"> is a much heavier investment in terms of infrastructure and budget. Furthermore, the responsibility for data accessibility, protection and backup rests exclusively on the shoulders of the company.<\/span><\/p>\n<h2><b>How to choose an HRIS tool<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">It is not easy to select an <\/span><b>HRIS<\/b><span style=\"font-weight: 400;\"> that meets the expectations of the human resources department and management, while being easy to deploy and use by the company&#8217;s employees.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Choosing the right tool from among the available software is therefore a matter of compromise.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">On the one hand, <\/span><b>a SaaS-based HRIS<\/b><span style=\"font-weight: 400;\"> stands out for its flexibility and scalability, but also for its attractive cost, which makes it the perfect choice for SMEs.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">On the other hand, an<\/span><b> on-premise software<\/b><span style=\"font-weight: 400;\"> provides a guarantee of data control and security, but at a high cost.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">However, there are many other criteria that can be considered when selecting a human resources information system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn more: How to choose an HRIS tool<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b><i>Payroll and salary management, social climate, recruitment&#8230; all the needs and tasks of the human resources department are covered by the HRIS, which constitutes the basis of any Business Intelligence approach aimed at managing human capital. However, the choice of the most suitable tool depends largely on the features desired by the company, as well as the type of software.<\/i><\/b><\/p>\n<div align=\"center\"><a href=\"https:\/\/content.digdash.com\/en-contact-us\"><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone  wp-image-19317\" src=\"https:\/\/www.digdash.com\/wp-content\/uploads\/2023\/04\/cta-telecharger-9-300x100.png\" alt=\"\" width=\"597\" height=\"199\" srcset=\"https:\/\/www.digdash.com\/wp-content\/uploads\/2023\/04\/cta-telecharger-9-300x100.png 300w, https:\/\/www.digdash.com\/wp-content\/uploads\/2023\/04\/cta-telecharger-9.png 600w\" sizes=\"(max-width: 597px) 100vw, 597px\" \/><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Business Intelligence has become an indispensable tool for the human resources department. From the implementation of management dashboards to reporting, all HR data can now be processed and used with a human resources information system (HRIS). What is a human resources information system? A human resources information system (HRIS) is a tool for managing and &#8230; <a title=\"What are the functions of a Human Resources Information System (HRIS)?\" class=\"read-more\" href=\"https:\/\/www.digdash.com\/en\/news-articles\/tips-and-tricks\/functions-of-human-resources-information-system-hris\/\" aria-label=\"Read more about What are the functions of a Human Resources Information System (HRIS)?\">Lire plus<\/a><\/p>\n","protected":false},"author":21,"featured_media":17602,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[27],"tags":[],"class_list":["post-17744","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-tips-and-tricks"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Human Resources Information System : functions - 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